Contact form privacy policy

Privacy policy pursuant to art. 13 Regulation EU 2016/679

Relevant legislation:

-Regulation EU no. 679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data, and the free movement of personal data (hereinafter EU Regulation);

Legislative Decree no. 196 of 30 June 2003 (hereinafter Data Protection Code) as amended by Legislative Decree No. 101 of 10 August 2018;

Guidelines on Marketing and against Spam as issued Italian data protection Authority on July 4, 2013 (hereinafter Guidelines).

 

Implementing the EU Regulation, XAUTOMATA TECHNOLOGY GMBH, a limited liability company belonging to the Var Group S.p.A. Group, VAT ATU68592917 with registred office in LAKESIDE B01 / 9020 KLAGENFURT, wishes to inform you that your personal data will be processed in compliance with the rules laid down by the EU Regulation.

In particular, XAUTOMATA TECHNOLOGY GMBH acts in its capacity as “Controller”. The Controller is whoever processes your personal data, determining the purposes and means of the processing of said data.

In practice your personal data may be processed by persons specifically authorised by XAUTOMATA TECHNOLOGY GMBH to perform processing activities on personal data.

The present privacy policy is provided to you in consideration of your capacity as “data subject”. By data subject is meant the natural person to whom the personal data refer.

 

  1. Purposes of the personal data processing and legal basis for the processing

The personal data processed by XAUTOMATA TECHNOLOGY GMBH are provided directly by you when you fill in the specific contact form placed in the website.

Your personal data will be processed in order to respond correctly to your request for information and to provide you with assistance; consent is not necessary for the aforementioned purpose.  

Moreover, on the basis of the specific and optional consent you may provide, your personal data may be processed by XAUTOMATA TECHNOLOGY GMBH for marketing and commercial promotion purposes or for the purpose of sending advertising, promotional and informative material on products and services.

Moreover, on the basis of the specific and optional consent you may provide, your personal data may be disclosed to companies belonging to the Var Group S.p.A. Group for the execution of their promotional, advertising and communication activities.

Moreover, on the basis of the specific and optional consent you may provide, your personal data may be disclosed to third part companies operating in the area of the information technology and business consultancy products and service.

 

  1. Means and duration of the processing

The processing will be carried out by persons authorised in this sense by XAUTOMATA TECHNOLOGY GMBH; to this end these persons are identified and instructed in writing.

The processing may be carried out using information technology, online or hard-copy instruments and media observing the rules intended to guarantee the security and confidentiality, and among other things the accuracy, updating and relevance of the personal data with respect to the purposes declared and to the applicable data protection legislation.

The personal data collected will be stored in electronic and/or hard-copy archives at the registered office of XAUTOMATA TECHNOLOGY GMBH, at its operating offices, as well as at the offices of processors, expressly instructed in writing.

The personal data will be stored in a form that enables you to be identified for a period of time no longer than that necessary for the purposes, as identified in point 1. of the present privacy policy, for which the said data are collected and processed. In any case the storage period is determined observing the maximum and minimum terms permitted by the applicable legislation.

In case you have provided the optional consent required with regard to marketing and commercial promotion purposes, the personal data collected will be stored for the time strictly necessary for the management of the above purposes according to criteria based on lawfulness, fairness and the balance between the legitimate interest of XAUTOMATA TECHNOLOGY GMBH and the interests or fundamental rights and freedoms of the data subject. Consequently, XAUTOMATA TECHNOLOGY GMBH will process personal data for the aforementioned purposes for a reasonable period of time, in consideration of the interest shown by the data subject with regard to the business initiatives of the Controller.

 

  1. Nature of conferment of personal data and nature of consent

The conferment of requested personal data is optional, but necessary in order to provide a response to your request. In particular, non-compilation of the fields of the contact form prevents sending the request to XAUTOMATA TECHNOLOGY GMBH. In this case consent to the processing of your personal data is “mandatory” because it is instrumental in order to fulfil your request.

In relation to the other purposes as identified in point 1. of the present privacy policy, the conferment of requested personal data is optional. In particular, non-granting of consent prevent you from receiving commercial or promotional information by XAUTOMATA TECHNOLOGY GMBH or companies belonging to  Var Group S.p.A. Group. Moreover, non-granting of consent prevents disclosing of your personal data to third part companies operating in the area of the information technology and business consultancy products and service.

 

  1. Recipients of personal data

Your personal data may be communicated in order to fulfil a legal obligation (law, regulation and/or EU legislation). In addition, personal data may be disclosed to public authorities and public administrations for the performance of institutional functions.

Personal data may be disclosed to companies belonging to Var Group S.p.A. Group to respond correctly to your request for information and to provide you with assistance; in this case you do not  have to provide your specific and express conset.

Personal data may be disclosed to companies belonging to  Var Group S.p.A. Group for the execution of their promotional, advertising and communication activities, in case you have provided your consent for such purposes.

Furthermore, personal data may be disclosed to third part companies operating in the area of the information technology and business consultancy products and service, in case you have provided your consent for such purposes.

The personal data will not be transferred outside the territory of the EU.

The personal data will not be publicly disclosed and therefore will not be disclosed to the public or to an indefinite number of parties.

 

  1. Rights pursuant to arts 15, 16, 17, 18, 20 and 21 of EU Regulation 2016/679

In your capacity as data subject you may exercise the rights of access to the personal data provided for in art. 15 of the EU Regulation and the rights provided for in arts 16, 17, 18, 20 and 21 of the said Regulation regarding the rectification, erasure, restriction to the processing, data portability and objection to the processing of the personal data.

You may exercise your rights by writing to the following address: info@sherlogic.com
If XAUTOMATA TECHNOLOGY GMBH does not provide you with a response within the times provided for in the relevant legislation or the response to the exercise of the rights does not seem suitable to you, you may lodge a complaint to the Data Protection Authority.

 

These are the details:

Personal Data Protection Authority

Piazza Venezia n. 11 – 00187 Rome

Fax: (+39) 06.69677.3785

Telephone switchboard: (+39) 06.69677.1

E-mail: garante@gpdp.it

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We will respond to all your requests.

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